Buyer's Guide

Our purchasing experts provide exclusive, impartial advice to guide you through your buying decision.

Step by Step Guides
Business Advice

Don't Sabotage Your Own Introductory Calling Campaign

Learn how to ask engaging questions, offer a compelling message, and set realistic expectations for a successful introductory campaign.

Written By: Amanda Puppo, CEO
Untitled Document

Do you have to phone your prospects to get an introductory meeting? Are you sabotaging your introductory calling before you even begin? "Of course not," you say, "Why would I want to do that?"

No one wants to, but often, even a campaign you believe is well thought out is doomed to failure before it begins. Here are a few simple steps you can take to ensure success before you begin your next introductory calling campaign.

Ask Engaging Questions
Have you ever got that telemarketing call from someone who is obviously not interested in offering a solution to your needs, but instead drones on and on about their own product or service, rarely engaging you, the potential buyer? Once you have the decision-maker on the line, don’t talk about yourself and your company, instead, ask some questions that enable you to learn more about your prospect or their situation - then make sure that you listen. To gain rapport, engage your listener in a dialogue. As you write your script make sure that it is conversational and filled with questions that will generate more than a yes or no answer. Ask compelling questions that pull from your prospects the information you need to know to help them solve their problems. For example, at MarketReach, we asks our prospect questions around what their lead generation efforts have been to date, the kinds of responses they’ve received, the kinds of prospect lists they own, etc.

A Compelling Message
A written script helps you control the conversation and offers you a well thought out guideline (and it is only intended to be a guideline). One of the most common mistakes people make in developing a sales script is to focus on the features of their business, rather than the needs of their prospects. Once you understand those needs, ask yourself if your message and offer are compelling enough to get them to act. Can you share with them references of clients they have heard of? Or ways in which you've met the needs of companies exactly like theirs (brief case studies)? How can you offer them peace of mind or reduced costs? Often, calling prospects that are in the same industry as a current client will give you the credibility you need to gain their trust and respect.

Set Realistic Expectations
How many phone calls can you realistically make in an hour? A good average is 15 to 25 dials per hour, but that can vary depending on the script, the individual salesperson, and how detailed a conversation he or she has with each contact. A positive response to the first few questions in your phone call means that you will spend more time on the phone with that particular person and bring down your overall average number of dials. How many calls you make often reflects the number of phone or in-person appointments, but quality of conversation is just as important. A salesperson who has a high dialing record but no meaningful conversations is inefficient. A salesperson who has meaningful conversations with a small number of prospects could also be seen as inefficient. Balancing the number of dials with the number of meaningful conversations and keeping good records make for the best introductory calling campaigns!

How many positive responses (i.e. phone or in-person appointments) should you expect? Again, it depends on many variables -from your Branding efforts to date, how compelling the message and how accurate the list, to other elements out of your control like how loyal your prospects are to their current vendor. For some campaigns, one positive response per hour is reasonable, while for others it might be one positive response per nine hours of calling.
If you'd like to learn more about realistic expectations for your next campaign, contact Amanda Puppo at MarketReach, at (609) 448-6364.

As a past award winner for New Jersey’s SBA Young Entrepreneur of the Year, Amanda Puppo is the CEO of MarketReach, Inc. ( a Hightstown, NJ based company specializing in appointment setting, database clean-up, surveys, list acquisition, telephone sales script development and introductory call training, Amanda can be reached by email at

Find Pre-screened Vendors

Compare top rated vendors in more than 80 categories. Minimize the risk of hiring unknown contractors

Visit the Vendor Center now or select a category below:

Related Articles
Compare Top Rated Vendors
Grow Your Business with High Quality Referrals