10 Cloud Storage Features to Improve Your Business

Posted by on March 28, 2013 in Business Technology [ 0 Comments ]

cloud softwareIf you’re new to the world of cloud storage, you might think it’s simply a virtual location to upload any precious files and access them from any device

While the cloud certainly provides that access-from-anywhere capability and saves people time and hassle when it comes to using their files, it also makes collaborating easy and simple.

Below, find 10 cloud storage features that are essential to improving your small businesses. Find a cloud storage provider that features all of these, and you’re on your way to saving your business time and money.

Related: See what cloud computer services our hand-picked vendors have to offer

1. Efficient Storage. Obviously, the cloud has just that – virtual space where you can upload large photo or video files or smaller documents such as contracts and guideline documents. When teams have access to the same cloud storage suites, employees don’t have to e-mail each other large attachments or dig through inboxes to find what they’re looking for.

2. Real-time notifications. Business doesn’t always just happen during the 9-5 grind – with real-time notifications provided by cloud storage, team members are made instantly aware of whatever edits or comments are made on files.

3. Slideshow sharing. With cloud storage, you can sync all your media files in one simple step, and then simply get a share link for the entire slideshow. Anyone you share with can make comments directly on the photos – this is a great feature for those in visual fields, such as graphic design or architecture.

4. Video streaming. Want to discuss a raw file of a video for your business before you upload it to YouTube? Save some time by syncing it to your cloud and your team can make edits and suggestions for the file easily.

5. Desktop sync. Sometimes, it’s difficult to remember to e-mail ourselves backup of whatever we’re working on. With cloud storage, desktop sync applications backup automatically.

6. Password-protected sharing. In today’s world of e-mail communication, even a “This message is intended for private use can’t guarantee what it won’t get passed along to someone else. With cloud storage, you can password-protect all the files you’ll be sharing – and since you can change passwords whenever you want, you can limit the exposure certain business documents get and ensure you know who exactly has access to your files.

7. Group chat. If you have a distributed team, chatting online is essential. Storage may provide a chat feature, where you can discuss files all together in one place in real-time, which is more efficient than replying to long e-mail chains.

8. Apple TV capabilities. Some cloud storage apps have Apple TV capabilities, so you can use AirPlay to stream your videos from your cloud storage account on your TV. This allows executives to show off training videos, TEDTalks or whatever else directly from their phones or tablets – no need to bring in extra equipment.

9. Organized dashboard. When your business uses cloud storage, you’ll get an organized dashboard that shows you when files are downloaded; when comments are made; when files are moved, copied, deleted, and renamed; and when a new device is attached to your account. This increases the transparency within your business and makes all team members more aware of actions taking place with your business files.

10.  Responsive design. It’s difficult to believe, but not all work-related applications have responsive design. Find a cloud storage provider that does, and team members can work easily on any device.

Bio: Nicki Escudero is the social media and content strategist for CX, which provides cloud storage solutions to businesses and individuals and has all of the features mentioned in this article. CX was designed with a focus on collaboration, with features such as groups, chat and social network sharing. To get a free 1TB trial of CX for Business for your team, go here.




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