Quick Tips to Improving Efficiency in the Workplace

Posted by on November 29, 2010 in Business Management, Business Start Up Advice [ 1 Comment ]

Efficiency-in-the-WorkplaceYour company is a model of efficiency. Everyone gets their work done on time, and the office runs smooth like clockwork. Or does it? Just because it seems like your workplace is a perfect example of how an office should be, doesn’t mean that this is the case. Even if there is a high level of efficiency, there is always room for improvement.

Make employees take all their breaks
You may think that it’s okay to let your employees work through their breaks if they want to. In fact, if it means they work more, it should actually make the office more efficient, right? But if your workers don’t get a chance to take a break from their work tasks, they will become tired, stressed and less productive. Just getting up and stretching, or giving the brain a break for ten or fifteen minutes a few times a day can increase productivity.  Just because they are technically spending less time at their desks, it doesn’t mean your employees will be getting more quality work done.

Clearly outline duties
You can’t expect your office to run smoothly if your office workers aren’t 100% sure of what their job duties are. If there is confusion, you may find jobs being done in duplicate or, even worse, jobs not being done at all. When employees have a clear idea of what is expected of them on a day to day basis, then they are better equipped to do their jobs to the best of their abilities. There isn’t any confusion about who should be doing what. Clarifying job duties can also help bosses and supervisors see if any employees are overworked or underused. To increase office efficiency, make sure everyone is well matched for the amount of work they are expected to do daily, weekly and monthly.

Video conferencing
Meeting with clients, potential customers and supervisors in other branches of the company can take up a lot of time and money. Even if the people needing to meet are all in the same city, there’s gas or taxi money, meeting room rentals and possibly lunch expenses that have to be taken into account. Not to mention time lost in productivity. If employees are in a meeting, they aren’t at their desks working. By switching over to video conferencing, you save the company both time and money. Also, if busy employees need to meet, with video conferencing it’s a lot easier to schedule the meeting.

The key to an efficient workplace is to constantly take a look at how you are doing things. You can always make adjustments and improve on the system you already have in place.

Kevin Harris is a freelance writer for Adobe.  Adobe software, such as e-learning software, and services revolutionize how the world engages with ideas and information; anytime, anywhere, and through any medium.  They also offer many other services such as video conferencing.

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