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Data Storage & Remote Backup Tips

Remote backup and data storage is paramount in keeping your data safe and secure. Losing that data – including customer information, sales data, schedules, and more – can do irreparable harm to your business. Data can be lost following:

  • Virus or malware infection
  • Physical damage to your computers or servers
  • Break-ins and equipment theft
  • Accidental data deletions
  • Disasters that cause damage to your property and equipment

Backing up all important files is vital, especially if your business computers contain private client information. Have yet to move your files to the cloud? Let one of our secure vendors help you get started with the cloud.  

You can store your data backup files in external hard drives or DVDs. However, these physical backups are subject to some of the same dangers as your primary equipment. Furthermore, this method can be costly and impractical for businesses with large amounts of data that needs to be backed up as it is updated.

Benefits of Remote Backup

Compare remote backup and online data storage price quotes with the alternative of possible data loss or purchasing an expensive server.  Utilizing remote backup precludes the possibility of your backups being physically damaged or compromised by theft, errors, or disasters. Online backup can take place weekly, daily, or even hourly as needed.

Remote backup involves purchasing the service from a provider and downloading the backup software. The backup software can be configured to back up only certain files or folder, or it can be left to automatically select files. The initial backup can take several days to a few weeks based on the amount of initial data that needs to be backed onto the remote server.

After the initial backup, the software runs in the background, sending newly updated files to be encrypted and stored safely off-site on the backup server. As a result of this ongoing process, irreplaceable information is safe from viruses, malware, hard drive crashes, fire, flood, and theft. You can then access your information from any computer and restore all of your files should a catastrophic hard drive failure occur.

Special Considerations

There are several considerations you should take into account before you choose a remote backup provider. You should make sure that the software you choose is compatible with your systems, that your internet connection is sufficient to support the backup process as well as your regular needs, and that you have implemented the best security measures possible to protect your data.

  • Compatibility. Your business may utilize several different software programs containing important data that needs to be backed up regularly. The program you use to remotely store your data has to be compatible with your computers, your operating system, and your business software. Lack of compatibility can result in incomplete backups, loss of data, and reduced security. Be sure to address the issue of compatibility with your remote data storage provider to make sure to avoid any compatibility issues.
  • Internet connection. Remote data backup requires an internet connection fast enough, with enough bandwidth, to transmit your data from your on-premise computer network to your remote server. You may need to upgrade your connection in order to facilitate the backup process without slowing down the rest of your business systems. Depending on the size and amount of data you need to transmit, you may need to install a separate connection dedicated solely to remote backup.
  • Security. Your sensitive business information needs to be protected from hackers and fraud both on-site and on your remote server. Make sure that the data storage provider is utilizing the most up-to-date security features to keep your information protected. On your end, you should ensure that your internet connection is encrypted.

Automatic online backup of your data can be less time-consuming and expensive than creating your own physical backups. Consider remote data storage to keep your data safe from viruses, equipment failure, and other damage.

If you’re interested in remote data storage, you may also want to look at computer accessories and IT services.