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Best Laser Printers - Compare Prices for Your Business or Office

Laser Printers

Printers and copiers are still a huge part of today’s business world. Although many are trying to obtain a paperless office, it is important to see this is not possible in the near future. Finding the most efficient and least environmentally damaging office equipment which requires less paper is a great option.

Laser printers are the most efficient and fastest types of printers when it comes to reproducing text and images on plain paper. The laser printer can produce high quality text similar to the way digital photocopiers do, employing a xerographic printing process using a direct scan of a laser beam across the printer’s photoreceptor. Laser printers are generally referred to as the most cost effective type of printer for typical office applications, but it is important to look at what you need so you do not squeeze your budget too tight when it is not needed.

Laser Printer Specs

When looking into a new series of printers for your office it is important to look at what you need along with what is offered. There are a few general specifications that are considered which can greatly affect the cost of your system. One of the most general is the speed of the printer. This rate is the number of pages that can be produced per minute also known as the pages per minute (ppm).

Volume: While speed is an important factor, some say the volume rating is a much better number to look at. This is the actual number of copies you expect to produce each month. While the numbers are generally inflated on the machine by the companies, it could be beneficial to purchase a machine that says it can handle around 25% more than your actual monthly needs.

Resolution: A measure of the quality of the image, resolution is the actual number of dots that create the image or text. A standard of general letters and images a minimum of 600 x 600 dots per inch (dpi) should be used while for more detail graphics a dpi of 1,200 might want to be considered.

Paper Supply: The way the machine accepts paper can be an important application for certain situations. If you expect a larger volume of copies it is important to look at the size of your paper tray. A multiple tray machine can allow for more ease in the need to use letterheads or legal-sized paper. Also, manual feed trays can be a great option for those odd-ball jobs such as envelopes or card stock if you will not need these options very often.

Laser Printer Features

Memory: The memory size is in direct correlation to the speed of printing on the machine. For simplistic applications a memory size of 12 MB is a good place to start. In the case of more graphic intensive jobs you might want to consider memory space of 128 MB or 256 MB. These larger memories are good for offices that regularly print complex graphics, different fonts in a single document, or documents with many pages. An important aspect of the memory is not necessarily getting more, but making sure your model is capable of memory upgrades in the future.

Printing Languages: The two most common languages are PostScript and PCL. PCL, printer common language, is the most common. An unfortunate aspect of PCL is that it is not compatible with Macintosh computers and cannot handle more complex printing. PostScript on the other hand is the top of the line standard for printing languages. It is a very precise language and can handle the most complicated printing jobs.

It is important to evaluate the printing needs you have in your office. Take the time to consider what is out there and what best suites your needs. These pieces of equipment can run at high prices. Do not try and spoil yourself with features and specs you simply do not need. Most systems are able to be upgraded especially if you decide to lease the equipment. Starting out with the minimum and moving up as needed. It is not hard to let your printer system grow with your company, but you cannot get the money back you spent for unnecessary luxury.