Copy Machine Terminology
Copy machines are specialized pieces of equipment, with several complicated-sounding features and components. When shopping for a copier, it helps to know some of the acronyms for features and some of the common terms used in the industry. The more knowledgeable you sound when speaking to a salesperson, the better deal youre likely to get.
The following are some terms that a salesperson will use when discussing copy machine features:
Automatic Document Feeder (ADF): A feature that allows you to copy a whole document without individually copying each page. The document is placed in a tray, and each page is automatically fed into a printer copier machine. DADF (the D stands for duplexing) is a feature where two-sided documents can be read and copied automatically.
Average Monthly Copy Volume (AMCV): Also referred to as Average Monthly Print Volume (AMPV), this is the use estimate of a machine determined by how many copies or documents are printed monthly. Many vendors calculate costs based on this estimate.
Business Color: Class of color printing capacity where colors are printed approximately the same or close to the colors chosen in a document creation program. For example, if a pamphlet is created in Photoshop, the printed colors will not be an exact match when printed. Business color is less expensive than more sophisticated printing methods.
Buy-Out: The amount to purchase equipment once a lease is over.
Clicks: An industry term for pages printed per month. Many machines have meters that compute the actual number of pages printed.
CMYK: An acronym for Cyan-Magenta-Yellow-Black (yes, the K is for black), this is a basic color printing process.
Copies-per-minute (CPM): The speed at which a machine can produce copies.
Cost-per-copy (CPC) program: A program offered by many vendors where a business is charged per copy on one monthly bill for all components of a copying system, including supplies, service, and hardware. Hardware is leased or financed in a CPC program.
Dots-per-inch (DPI): A printing term describing the density of colors on a printed page. A higher number denotes higher-quality prints.
Duty Cycle: Amount of output a device is capable of, measured in units printed. This number determines the life span of a device.
Electronic Document Management (EDM): A system where all documents can be managed online. Usually, an all in one printer copier is connected to a network, and employees can send documents electronically to be printed, or scan physical documents for electronic storage.
Finishing Options: Features that can be performed by a copier such as stapling, folding, and collating.
Imposition: The ability of a copier to arrange pages in booklet order when pages are sent electronically or scanned individually.
Large Capacity Tray (LCT): A tray that can hold several reams of paper for large print jobs.
Multi-function Device (MFD) or Multi-function Product (MFP): A machine that performs copying, print, and other functions, such as receiving faxes.
RGB: Stands for Red-Green-Blue, a method of generating color by projecting light to produce more vibrant images. Produces higher-density colors than CMYK.
Scanner: A feature typically offered on a printer that allows documents to be scanned in and stored on a computer.
Thermal Printer: A printer that uses heat to duplicate images. Specific heat-sensitive paper is necessary, and copies can fade over time.
TCO: Stands for Total Cost of Ownership, an estimate given that includes equipment and service costs when purchasing a copier.